If you read last week’s post (you can find it here to catch up), you know whether you’re a paper, digital, or hybrid planner, and whether your schedule is mostly task or appointment-oriented. This gives us six different “types.” This week, I’m planning to discuss the task-oriented types. Next week, I’ll give love to the appointment-oriented types.
Without ado, the Task-oriented planners…
1. Paper planner options:
- Bullet journal: The bullet journal is a system originally designed by Ryder Carroll, to help himself manage his schedule given his difficulty with ADHD. The system is cheap and convenient- classically, it uses a hard back journal, either the dedicated journal from Leuchtterm 1917 or a blank one. You can track tasks, written notes and some events, but I think if you have a lot of future events, this system is probably not as helpful. There is a small investment of time in the beginning to set up the notebook- maybe 15 minutes at most. Don’t let yourself get intimidated by some of the beautiful art in the bullet journals you find by Googling; you can make a functional bullet journal just fine with NO decoration. This may be the most efficient task based option, because there’s nothing really faster than jotting down a list of tasks. The genius of this system is the review- by reviewing your tasks every day, you really prioritize what you plan to do daily, and what’s important. This system is highly recommended. Find videos, set-up information and more here.
- Kanban system: this system was originally made for teams to track projects, but can work well if you have a tasks in various stages of progress, don’t need much portability, and spend time mostly in one place for those tasks. Essentially, this is a board with a sticky note for each task, and columns to move sticky-tasks within: these can be as simple as to-do, in process, and done. Find more information here.
- Traveler’s journal: A traveler’s journal is essentially a piece of nice leather with an elastic band that can hold one to three thin paper notebooks. There are a million different notebooks to choose from (ok, maybe an exaggeration), but you can find whatever you need for a traveler’s journal, including a booklet to make lists in, calendars, etc. The Traveler’s Journal is The Wirecutter’s favorite planner because of it’s flexibility. They recommend buying one from Amazon, but I prefer Goulet Pens since they are a small family business who take good care of their customers and are very knowledgeable about what they sell- you can find them here, and I’m not getting a commission, I swear.
- Circa/Arc/ring bound: The Circa system from Levenger is what I use to organize patient information, and is highly customizeable. This system consists of plastic, celluloid or metal discs that have a ridged edge which holds plastic covers and pages together. You can rearrange the pages and tabs infinitely with no trouble. The sizes are generally standard American letter size and half-letter size, so it’s easy to add print-outs, etc. Levenger and Staples (the cheaper Arc system) both make a multitude of forms for these systems. You can find the Levenger version here.
2. Digital options:
- Smart phone task list: This is probably the most basic option. I’m not excited about the task lists that come standard on ios or android, mostly because of their lack of features.
- Consider a better app, like Todoist, Things3, Microsoft to-do. I use Todoist because there are a TON of features, and I can use todoist on the web, my phone, mac, PC, android, etc. Things3 is wonderful, but only for Apple fans. Microsoft to-do is a good option if you use outlook.com to manage your calendar or have an outlook 365 account you use frequently.
- list on Evernote or OneNote: this could be an option if you’re determined to use Evernote for everything! I don’t think I would choose this option, but there are definitely Evernote power users who stick to Evernote to plan their entire lives.
3. Hybrid Options:
People who mix paper and digital have a lot more options, which may or may not be a good thing.
- Electronic calendar, with bullet journal or notebook
- Trello (recommended): Trello is a great program online and a multitude of apps that replicates the kanban experience electronically. However, it is a LOT more powerful. You can find Trello here, and a genius article for how to use Trello as a magnificent task-conquering machine here.
- Tablet with pen capability and OneNote or similar- not my favorite, but you could do this if you’re determined to use your Surface tablet or iPad pro and the digital pen!
- Evernote/Moleskine notebook and smartphone integration or similar: these are notebooks that have various ways of converting the pages to digital options; either a special pen, or an app with a camera. I think a lot of these are in the planning phases, or are pretty expensive for what you get.
- Could consider bullet journal with official app (I think the app isn’t very good)
That’s it for the task-oriented options! I hope you found what you needed- please let me know if you have any other ideas or questions, or tell me what you thought in the comments below! Next week, I’ll cover the appointment-oriented options in paper, digital, and hybrid versions. See you then!